Business owners and managers tend to be uncomfortable with the idea of delegation. They usually want to take care of business matters themselves and don’t like risking important tasks in the hands of other people. Unfortunately, this creates a reliance on the individual, resulting in productivity bottlenecks and a loss of control when that particular individual is unable to work. It can also lead to burnout, putting the entire business at risk.
So, to help you out, here are a couple of top tips to help you ease into the idea of effective delegation.
Don’t be afraid to outsource
One of the most effective ways to save money and get something done quickly is to actually start outsourcing. This is generally something you should do for tasks that are outside of your area of expertise or are simply too time-consuming. A great example would be outsourcing administrative tasks such as answering calls and setting up meetings. This is where a virtual assistant can come in handy. Another great example of outsourcing is for design-related work to create new branding materials or a fresh business logo.
Understand your team
A business is nothing without its team. Make sure you understand who your staff members are, what their strengths are and also their weaknesses. It’s important to delegate tasks to the right person and you need to be engaged with your team in order to make the most use of them. This can greatly improve productivity while also giving your staff a concrete position in the team. This can help them understand what their role in the workplace is and also motivates them to do a better job knowing that their work is important and that you trust them.
Set goals and expectations
When delegating tasks, leaving something open-ended can be challenging for the team member in question. By setting goals and expectations, you give your staff a clear objective to aim for which helps them better understand what it is they should be doing. These goals and expectations can also serve as milestones to help people see tangible progress which leads to a more motivated workforce. When delegating tasks, make sure you have some idea of what you want your staff to achieve and how they should approach the tasks you give them.
Pick the right service provider
If you’re going to delegate tasks, it’s a good idea to understand the service provider options that are available to you and do a bit of research. Whether you’re looking for a virtual assistant or an outsourced accountant, speaking to the person beforehand will give you a better understanding of their principles, their experience and also their expectations when working with you. Creating a healthy working relationship like this will help improve productivity and improve the overall structure and organization within your workplace.
If you would like to know more about how a Virtual Assistant can benefit you and your business, please don’t hesitate to contact Becky: